Vacancies at Science Gallery

Science Gallery Dublin is hiring an Events and Community Manager. Deadline December 9th, 2016.

Post Summary

The Events and Community Manager will play a key role in the production team of Science Gallery Dublin, leading the conception, planning, and management of compelling, inspiring and buzz-worthy events and event-series.

Key attributes of the ideal candidate include

●  A passion for science and the arts with a rich network of contacts in science as well the local and international cultural community — with the ability to find a top speaker on artificial intelligence or source a dance troupe.

●  Fire in the belly and a make-it-happen attitude, in a word — driven.

●  An interest in equity, access, and empowering communities to self-organize and utilize

Science Gallery Dublin’s ‘Mission-related approach’ as a resource

●  Excellent project management, budget management and event management skills, ideally in

a cultural or arts organization, science venue or festival.

●  Tech savvy and experienced in the use of social media to stimulate buzz around events.

●  Excellent research, organizational and people skills with a passion for the Science Gallery


●  A proven track record in event conception, management and delivery.

●  Excellent team player, fun to work with but serious about delivering high quality, high impact events within a tight budget.

●  Good facilitator and comfortable speaking in public, capable of guiding a discussion or getting up on the stage and MC’ing an event at the last minute if the job requires it.

The Events and Community Manager is a key role in Science Gallery Dublin. Reporting directly to the Head of Programming, he/she will be responsible for developing and managing a wide range of self- produced events and mission-related events in Science Gallery Dublin working with a variety of external organizations and partners.

The events developed by Science Gallery Dublin will aim to build up a core community of regular visitors and to build the gallery as a ‘third place’ for an emerging community of innovators that sees no boundaries between science and art or between entertainment and entrepreneurship.

Responsibilities and duties

●  Plan, manage and implement events, workshops, debates and festivals both in Science Gallery Dublin and off-site.

●  Research and develop an events programme matching Science Gallery’s mission, vision and strategy in collaboration with the Science Gallery Dublin Director, Head of Programming, and external advisors and liaising with other members of the Science Gallery team on thematic programming.

●  Stimulate interest in and continued dialogue around events online and develop meaningful community engagement and Science Gallery’s ‘voice’ on social media.

●  Be responsible for all activities relating to events including planning, budgeting, posting on Science Gallery Dublin website, insurance, catering, and management of external contractors, coordination with visitors and guests and additional staffing requirements.

●  Liaise with the Head of Programming on developing events associated with key exhibitions.

●  Liaise with Marketing and Communications Manager in promotion of events programme to

ensure strong take up of events and to support the marketing strategy.

●  Cultivate partnerships with key individuals and organizations nationally and internationally.

●  Seek funding or cost-cutting opportunities for Science Gallery Dublin Events Programme and

develop tender documents and proposals where required.

●  Coordinate evaluation of events.

●  Develop a participant database with input from the Leonardo Group, College community and

Irish and international science and cultural communities.

●  Where necessary, facilitate discussions and act as MC for events.

●  Promote events to key niche communities including universities, arts, educational, business

and technology communities.

●  Build Science Gallery Dublin’s partners through linking in with mission-related groups, cross

promotion and audience development

●  Develop Event Management plans for events and liaise with other parties in Trinity as


●  Ensure impact and value for money are achieved in Science Gallery Dublin events.

●  Work to promote events within Science Gallery Dublin through a variety of channels.

●  Available to work irregular hours as and when required by the events schedule


The Events and Community Manager will report directly to the Head of Programming.

Key skills and experience required

 Five years’ experience in event management, social entrepreneurship, or project management/production both nationally and internationally.

●  Candidates should have an extensive network of contacts (national and international) in the arts/science/technology and should be able to demonstrate how they keep themselves updated through excellent networking and relationship building skills.

●  Excellent people skills/communication skills with a pleasant, friendly manner.

●  Good knowledge of developments in current science and technology.

●  Good knowledge of contemporary arts/culture.

●  A dynamic self-starter with the ability to work in a fast paced environment as part of a small

flexible team.

●  Ability to work within a budget and manage budgets.

●  Excellent organizational skills.

●  Proactive and able to take on responsibility for complex projects.

●  Experience in science promotion, science journalism, public communication of

arts/science/technology or a related field.

●  Ability to work to deadlines and manage a wide variety of external participants.

●  Contingency planning, risk and crisis management.

●  Ability to prioritize tasks, output oriented.

●  Proactive in development of events programming.

●  Excellent IT skills, especially with regard to use of social media.

●  Excellent writing skills, the ability to develop quirky, original copy for event descriptions for

use in publicity, engaging blog entries and tweets.

●  A degree and/or postgraduate qualification in a science/technology field is an advantage but

not essential.

●  Experience in coordinating and scheduling personnel.

Other duties

● As with all roles within Science Gallery Dublin, the appointee must be flexible in their approach and a great team player, assisting with all other appropriate duties as directed by the Director of Science Gallery Dublin or a person appointed by the Director. This is particularly relevant in the preparation and delivery of the events programme. 

To apply, please visit